Industry expertise
Construction is a project business, not a monthly one — profit hides inside individual jobs, and cash is tied up in materials, labor, and retainage long before a single invoice gets paid. Laya gives contractors, trades, and builders clean books with job costing and work-in-progress baked into the close, so you know which jobs make money and where your cash actually is.
Your business
A company can be profitable overall while bleeding cash on specific jobs. Without labor, materials, equipment, and subcontractor costs tracked against each project, you can't see which jobs, crews, or estimates earn margin and which quietly lose it.
Long jobs span months, so billings rarely match the work performed. Without a WIP schedule, over-billing inflates today's revenue and under-billing hides earned income — distorting your P&L and surprising you (and your bonding agent) at year-end.
Paying subs means collecting W-9s, tracking payments by vendor all year, and filing accurate 1099-NEC forms — plus watching insurance and lien-waiver status. Missing or mismatched filings invite IRS penalties and back-charge disputes.
Customers hold 5–10% retainage until completion while you front payroll and materials weeks ahead of getting paid. Progress billings, change orders, and slow draws turn cash flow into the real constraint on how many jobs you can run.
Our approach
We structure your chart of accounts and QuickBooks Online items so every dollar of labor, materials, equipment, and subcontractor cost lands against the right job. Each monthly close shows profit and margin by project — so you can see which jobs, crews, and estimate types actually make money before you bid the next one.
When included in your engagement, we maintain a WIP schedule that compares costs incurred and earned revenue against amounts billed, surfacing over- and under-billing on every open job. Your P&L reflects work actually performed, your balance sheet carries the right assets and liabilities, and your reports are ready for lenders and bonding agents.
We track payments to every subcontractor and vendor throughout the year, flag missing W-9s before deadlines, and prepare your 1099-NEC filings at year-end. Books stay clean and IRS-ready, so January isn't a scramble to reconstruct who got paid what.
We book retainage receivable and payable to their own accounts, track progress billings and change orders against each contract, and reconcile draws as they come in. You get a clear view of cash tied up in retainage and what's actually collectible — the numbers you need to plan payroll and take on more work.
Construction engagements are scoped around your active jobs, reporting requirements, and bookkeeping backlog. Confirm job costing, WIP schedules, retainage, subcontractor reporting, and any cleanup in your engagement letter; do not assume every item is covered by the Base starting price. We agree on the scope and fixed fee before work begins.
Review plans and billing termsFAQ
A few practical details, so you know what to expect.
Examples and guides
Explore an illustrative monthly close and practical guides to the decisions your reports can support.
Start with a conversation
We’ll talk through your business, your books, and where you could use a hand.
