Industry expertise
Law firms, architecture studios, recruiting shops, and boutique consultancies sell time and expertise — not inventory. Laya streamlines your back office so you can focus on client delivery, with clean books that connect billable work to the cash that actually lands in the bank. Whether you're a solo practitioner or a 30-person partnership, you get timely financials and the visibility to run a profitable practice.
Your business
Your firm lives or dies on how much of your team's time is billable and how much of what you bill you actually collect. When that data sits in a separate practice-management or time-tracking tool, it never connects to your financials — so you're flying blind on the metrics that drive the business.
Project and retainer clients pay slowly, and a few large invoices outstanding can quietly drain cash. Without a clean, current accounts-receivable picture and disciplined aging, it's hard to know who to chase, how much is at risk, or whether you can make payroll next month.
Many professional firms hold client retainers or advance fees that aren't yet earned, and partners draw against profits rather than take a salary. Commingling those flows or booking draws as expenses distorts your numbers and creates real compliance and partner-equity headaches.
Pass-through firms — partnerships, S-corps, and PLLCs — face K-1s, partner allocations, and owner returns that all depend on accurate, reconciled books. When the year-end records are messy, tax prep stalls, costs balloon, and partners wait on numbers they need to file.
Our approach
We structure your QuickBooks Online chart of accounts around service revenue, reimbursable costs, and direct labor, then reconcile your billing and payment processors back to the bank every month. The result is a P&L that ties the work you delivered to the revenue you recognized and the cash you actually collected.
Every monthly close includes a current AR aging so you can see exactly which client invoices are outstanding and for how long. We keep receivables and revenue accurate as invoices are raised and paid, giving you and your partners a clean, real-time picture of what's owed and what's at risk — the foundation for getting paid faster.
We track unearned retainers and advance fees as liabilities until they're earned, and record partner draws and distributions against equity — not as expenses. That keeps your income statement honest, your partner capital accounts straight, and your books defensible at tax time and in any partner-level review.
Because your books are closed by the 10th business day each month and reconciled all year, year-end is a handoff, not a rebuild. Through Laya, SPA Associates LLC, or another authorized provider, we connect your clean records to your firm's pass-through return and partner or owner filings, so K-1s and allocations come together without the usual scramble.
FAQ
A few practical details, so you know what to expect.
Examples and guides
Explore an illustrative monthly close and practical guides to the decisions your reports can support.
Start with a conversation
We’ll talk through your business, your books, and where you could use a hand.
