Industry expertise
Laya helps software development studios connect project delivery to their books. We organize employee and contractor costs, reconcile deposits and milestone invoices, and close the accounts in QuickBooks Online. With an agreed project-reporting scope, founders can review what each engagement earns and what the remaining work will cost.
Your business
The timing of billing, revenue recognition, work delivered, and cash collection can differ. Reconcile the contract, delivery status, and accounting policy before treating an invoice or deposit as project profit.
A fixed-fee engagement can look profitable before the expensive final stage begins. Compare costs incurred with a realistic estimate of the effort still required, including review, support, and likely rework.
Compare employee costs, benefits, tools, supervision, and available capacity with the contractor scope. A quoted hourly rate alone does not establish which staffing model costs less.
Book accounting, tax deductions, and research-credit eligibility are separate questions. Track the activity, location, period, and contractual rights so the appropriate advisor can assess the treatment rather than assuming every engineering cost qualifies.
Our approach
Monthly accounting brings bank, card, payroll, and billing records together. Deposits, outstanding invoices, and unresolved balances are reviewed as part of the agreed close process.
We agree how employee effort, contractors, and project-specific tools reach each engagement. Reliable time and project references matter; shared overhead and estimated allocations should be labeled separately.
Where included in advisory, compare the project budget, actual delivery costs, and estimated cost to finish. Discuss assumptions with the delivery lead before using the forecast for a staffing or pricing decision.
Organized books can support a specialist’s assessment of research expenditure, software costs, and potential credits. Domestic and foreign activity can receive different treatment; current law, eligibility, elections, and prior-year balances require separate review. Tax filing and specialist studies must be scoped explicitly.
Illustrative example
This is an invented fixed-fee project example, not a client result or a revenue-recognition policy. The contract amount is used to assess expected total delivery economics.
Looking only at costs incurred would miss the remaining $30,000 commitment. If the delivery team revises that estimate, update the forecast before approving more work. Cash timing and recognized revenue still need their own reconciliation.
Explore the illustrative sample closeBase, Summit, and Peak include monthly accounting and QuickBooks Online; Vista is advisory only. Confirm project costing, forecasting, tax filings, and specialist studies in the engagement. Forecasts require current delivery estimates and are not guaranteed project outcomes.
Review plans and billing termsFAQ
A few practical details, so you know what to expect.
Examples and guides
Explore an illustrative monthly close and practical guides to the decisions your reports can support.
Start with a conversation
We’ll talk through your business, your books, and where you could use a hand.
