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Laya

Laya services

QuickBooks Online Setup

A QuickBooks Online file is only as useful as the chart of accounts behind it. Laya configures your QBO chart of accounts tailored exactly to how your business model and service lines operate, connects every account, and migrates your history into a clean file you can trust from day one.

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The work

What’s included

A chart of accounts built for your business

We don't drop you into QuickBooks' generic template. We design a chart of accounts around how you actually make money — your service lines, revenue streams, and cost structure — so your Profit & Loss reflects the decisions you care about instead of a one-size-fits-all default.

Every account connected

We connect your bank accounts, credit cards, payment processors like Stripe and Square, and payroll provider directly to QuickBooks Online. Feeds are mapped to the right accounts so transactions flow in clean and categorized, not as an undifferentiated pile you sort out later.

Historical cleanup and migration

Moving off Xero, Wave, FreshBooks, or a stack of spreadsheets? We migrate your prior data into QBO, rebuild the records that didn't come across cleanly, and fix the miscategorizations carried over from your old system so your history is consistent with your new chart of accounts.

Opening balances and reconciliation

We set your opening balances, tie them to your last filed return or prior books, and reconcile every connected account to a clean starting point. You begin on numbers that match reality to the dollar, so the first monthly close builds on a verified foundation rather than guesswork.

The process

How it works

  1. 01

    1. Map your business

    We learn how you operate — revenue streams, service lines, accounts, and tools — then design the chart of accounts and QuickBooks Online structure to match before any data moves.

  2. 02

    2. Connect and migrate

    We link your bank, cards, processors, and payroll, migrate history from your prior software or spreadsheets, and map every feed so transactions land in the right accounts automatically.

  3. 03

    3. Reconcile to a clean start

    We set opening balances, reconcile every account, and hand you a verified QBO file — ready for your first monthly close on the 10th business day cadence.

Built for your industry

StartupsMarketing AgenciesSoftware Dev StudiosProfessional ServicesRetail & E-commerceRestaurants

FAQ

Before we talk.

A few practical details, so you know what to expect.

Is the QuickBooks Online subscription included?
Yes. Your QuickBooks Online subscription is included in Base, Summit, and Peak at no extra cost. We provision it, configure it, and maintain it as your financial source of truth — so there's no separate QBO bill to manage and no version mismatch between what we work in and what you see.
Can you migrate from Xero, Wave, or spreadsheets?
Yes. We regularly migrate clients off Xero, Wave, FreshBooks, and spreadsheet-based bookkeeping into QuickBooks Online. We bring your historical data across, rebuild anything that doesn't transfer cleanly, and align it to your new chart of accounts so the past stays consistent with how you'll report going forward.
How long does QBO setup take?
Most clients onboard within about 5 business days. The exact timeline depends on how many accounts we're connecting and the state of your prior records, but a clean setup — chart of accounts, connected feeds, opening balances, and reconciliation — is typically ready within that window so your first close stays on schedule.
What if my historical books are messy?
Setup gets you a clean starting point going forward; cleaning up a backlog of disorganized prior-period books is catch-up bookkeeping, which we quote separately based on scope. Many clients pair the two during onboarding so they launch on QBO with both a clean file and accurate history.
Do I have to use QuickBooks Online?
Yes. Laya is cloud-first and built around QuickBooks Online — it's required and included in your plan. We work remotely over email and video against your QBO file, so it's the single source of truth we configure, connect, and reconcile against every month.
Is setup a separate one-time fee?
No. QuickBooks Online setup is part of onboarding on Base, Summit, and Peak, not a standalone charge. It's folded into your fixed monthly fee, which starts at Base ($500/month), so there's no surprise implementation invoice to get your books running.

One predictable fee

QuickBooks Online setup is part of onboarding on Base, Summit, and Peak, starting at Base ($500/month), and your QuickBooks Online subscription is included.

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Examples and guides

See the work behind the numbers

Explore an illustrative monthly close and practical guides to the decisions your reports can support.

Explore the illustrative sample close How to Set Up QuickBooks Online for Service Businesses (2026 Guide)Catch-Up Bookkeeping Cost: What Service Businesses Pay

Start with a conversation

Tell us what
you’re building.

We’ll talk through your business, your books, and where you could use a hand.

Book an Intro